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Rules, Deadlines and Details

Elite Extravaganza March 9-12, 2023

Elite Extravaganza March 9-12, 2023

Two $7500 added Open 5D races $75 EF
$2500 added Warm-up race Open 4D $50 EF
$20,000 HHA Futurity $400 EF ($50 process included) | 75% payback | 2 goes & an average
$10,000 Derby $300 EF ($50 process included) | 75% payback | 2 goes & an average
$50,000 Future Fortunes Bonus Money
$7,500 TQHA Stallion Stakes
$5,000 Triple Crown Bonus Money
Judged AQHA Class
BBR | WPRA approved Open races

Schedule
Tuesday, March 7, 2023,
12 NOON Barn opens for stall move-in. Please don’t come early.

Wednesday, March 8, 2023
9 am - 7 pm EXHIBITIONS: (available online only during pre-entries) $5.00 each, limit 12 per day.
7:00 PM DEADLINE: HHA Futurity and Derby to enter (with late fee) or to draw out.
7:00 PM DEADLINE to do HHA Futurity | Derby horse change

Thursday, March 9, 2023
8:00 am DEADLINE Draw out for Open races
9 00 am - 7 pm EXHIBITIONS: (available online only during pre-entries), $5.00 each, limit 12 per day.
1:30 pm DRAW posted for Futurity | Derby
2:00 - 7:00 CHECK-IN: Futurity | Derby horse at the office. To get your free exhibition, you must check in at this time with a copy of your papers.

Friday, March 10, 2023
8:00 AM Futurity exhibitions (1 per horse in numbered order; must have checked in on Thursday to get your exhibition).
8:00 – 10:00 CHECK-IN for Futurity | Derby at the office (no late check-in fee, no exhibition). Bring a copy of the papers.
10:00 – 12:00 LATE CHECK-IN Futurity| Derby check-in at the office ($100 late check-in fee)
1:00 PM 1st Go Round of Derby. *Option to c/o time to Elite Race 1 and rider age incentives, TQHA Stallion Stakes, Future Fortunes, and Triple Crown.*
3:00 PM 1st Go Round of HHA Futurity. * Option to c/o time to Elite Race 1 and rider age incentives, TQHA Stallion Stakes, Future Fortunes, and Triple Crown.*
6:30 PM Elite Warm-up Race $2,500 added 4D
* If you carry over from Futurity or Derby to Open race 1, you can be eligible for Future Fortunes or Triple Crown money.

Saturday, March 12, 2022
8:00 AM Second Round of Derby
10:00 AM Second Round of HHA Futurity
2:00 PM Elite Main Race 1 $5,000 added 5D c/o to youth, adult, or Senior incentives

Sunday, March 12, 2023,
9:00 AM Elite Open Race 2 $7500 added 5D c/o to youth, adult, or Senior incentives

Entry Deadlines for Open | HHA Futurity | Elite Derby
• Online/Email: February 1– March 1
• Open Late Entries:
- Late after March 1, 2023
- $25 late fee per rider and
- will be in the late entry draw.
- No late fee for pre-entered riders for Open races after March 1, 2023
Futurity | Derby Late Entries
- After March 1, 2023
- $100 per horse
• Onsite Open Entries:
- Accepted up to run 100 in each race
- will be in the Late entry draw.
Futurity | Derby deadline Wednesday, March 8, by 7:00 pm
• Adding a race or incentive: If you are entered in a race before March 1, you can add/late enter an Open race/horse without incurring a late fee.

Drawing Out Deadline Open | HHA Futurity | Derby
Open Draw-out Deadline: Thursday, March 9 @ 8 am.
Futurity/Derby Draw-out deadline is March 8 @ 7:00 pm
Draw-out form must be returned by email or in person by the deadline(s) to
receive the draw-out refund.
Draw-out is for entry fees, stalls, shavings, and RV fees, less a 25% service charge.
No refund on Processing fees and Exhibitions.
We do not need a doctor or vet release.
The Draw-out form can be found on the forms page. Forms page

HHA Futurity Rules
The HHA Futurity is 5-year-old and under, $20,000 added with 2 gos and an average.
•Eligibility: Futurity open to horses foaled in 2018 or later. Horses must not have competed in any barrel race competition before November 15, 2022.

• $400 entry fee, 75% payback of entry fees, 100% of added money.
• Futurity will be 2 Go Rounds and an average
• Guaranteed 2D payout paid each long-go of the Futurity that pays on a full second split.
* The Futurity 2D will pay 6 places
* $600-$500-$400-$300-$200-$100
• Futurity is open to all breeds.
• Stall is NOT included in the Futurity entry fee
• Any entry that has not been paid in full, including late fees, will not be allowed to run.
• Futurity Horse Check-In: Thursday, March 9, 2:00 to 7:00 pm at the office.
- bring a copy of the papers (digital is acceptable)
- pick up your number.
- you get 1 exhibition at this check-in time
- Exhibitions will run in numbered order
• Horse changes must be made by Thursday, March 9, 12:00 pm, for a $25 fee.
• There will be no selling of futurity spots, and you can't change the horse and rider.
A change form is available on the forms page
• Rider change can be done up to 2 hours before any go-round in the Futurity. The rider can change between go-rounds, but the horse cannot.
• Open Carryovers:
Futurity competitors can carry over their futurity run/time into the Elite Extravaganza Open Races, open race age incentives, Future Fortunes Bonus money and the TQHA Stallion Stakes. The 1st round time carries over to Open Race 1, and the 2nd round time carries over to Open Race 2. Entries for the open are $75 each. Rider age incentives are $25 each. TQHA Stallion Stakes entry fee is $50.00. Please choose your open carryovers on the futurity entry form. Do not use the Elite Online entry form to do carryovers.

ELITE DERBY RULES
The Elite Derby has $10,000 added money 2 go’s and an average.

ELIGIBILITY: If a horse competed in Futurities at age 4, it is eligible for the Derby at ages 5 & 6. If the horse competed in futurities at age 5, it would be eligible for the Derby at ages 6 & 7. You can only compete in the Derby for 2 years after the first competition year. Any violation of the eligibility rule will result in a DQ.
• $300 EF | 75% payback of entry fees | 100% of added money.
• Derby will be 2 Long Go Rounds and an average.
• Derby is open to all breeds.
• Stall is NOT included in the Derby entry fee
• Any entry that has not been paid in full, including late fees, will not be allowed to run.
• Derby Horse Check-In:
- Thursday, March 10, 2:00 – 7:00 pm at the office.
- bring a copy of the papers and pick up your number. Digital is accepted.
• Horse changes must be made by Thursday, March 10, 7:00 pm for a $25 fee.
• There will be no selling of Derby spots, and you can't change the horse AND rider.
A change form is available on the forms page Forms page.
• Rider change can be done up to 2 hours before any go-round in the Futurity. The rider can change between go-rounds, but the horse cannot.
• Open Carryovers: Derby competitors can carry over their Derby run/time into the Elite Extravaganza Open Races, Future Fortunes, and TQHA Stallion Stakes. The 1st round time carries over to Open Race 1, FF and TC, and the 2nd round time carries over to Open Race 2. Entries for the open are $75 each. Rider age incentives are $25 each. Please choose your open carryovers on the Derby entry form. Do not use the Elite Online entry form to do carryovers.

Amateur Futurity | Derby side pot
• Open to contestants entered in the Futurity and Derby contestants.
• $100 Entry Fee
• $80% payback

OPEN RACE RULES

Extravaganza Open Race(s) Format
* Both Open Races will be run in a 5D format with .5-second splits.
• 1D = fastest time of the race
• 2D = fastest time of the race plus .5 second
• 3D = fastest time of the race plus 1.0 second
• 4D = fastest time of the race plus 1.5 seconds
• 5D = fastest time of the race plus 2.0 seconds

•$75 entry fee
• If all placings in a division are not filled, the remaining places will be divided equally in
That division.
•If a division is not filled, the checks will be split among the other divisions.
•Prizes:
• Two Open 5D races $7,500 added for each race.
• Buckles to Division Winners

Incentives and Approvals Side pots in the Open Races
• There are 3 age incentives in both Open races. Youth 18 & under, Adults 19-49, and Senior 50 & over.
• Age will be based on the contestant’s age on the first day of the race.
• Entry fee is $25, and entry into incentives is optional.
• 4D format with .5-second splits.
• 80% equal payback

TQHA Stallion Select Incentive $7,500 added Open Race 1
To enter the TQHA Stallion incentive, your horse must be offspring from the eligible 2023 TQHA Stallion List
Incentive will be on Open race 1.
2D format with 1-second split
$50 Entry fee.
80% payback on EF, 100% payback on added money.
Stallion Stakes is not a judged event (no points, only money).
Money will be paid through the TQHA office.

TQHA Judged Classes Open Race 1
* Open race 1 will be the judged class.
* Single Judge class
*Classes: Senior, Junior, Youth, and Amateur
* $45 Entry Fee

Approvals
Future Fortunes $50,000 Bonus Money – all info can be found here Future Fortunes info (elitebarrelracing.com)
• Future Fortunes side pot is on Open race 1
You must fill out the entry form on FF website AND check the box on our entry form to be eligible.
• There is no entry fee
• Triple Crown – $5,000 Bonus Money
- Triple Crown 100 is a bonus money side pot on Open Race 1.
- All riders MUST enter the TC100 side pot online before you run here.
- Check the box on the Elite entry form.
- Triple Crown details here
- There is no entry fee

• BBR
– Warm-up, Open Race 1 & 2 are BBR approved.

• WPRA - Open Race 1, Open Race 2, and the Junior (Youth) incentive are WPRA Approved.

Stalls & RVs - Barn will be open for check-in Tuesday, March 8 at 12:00 pm. DO NOT ARRIVE ANY EARLIER.
* Stall office is open 24 hours for stall and RV check-in starting Tuesday, March 8 at 12:00 noon.
* Shavings must be purchased from the facility. No outside shavings are allowed.
* No portable panels or tying horses to the trailers overnight is allowed.
* Stalls are pre-assigned.
* If you want stalls together, one person in your group must buy all the stalls.
* Stalls are for stall days. If you need to stay Sunday night, make arrangements in the stall office ahead of time.

Stall Pricing (these are packages, not per night).
* Tuesday – Sunday - $135
* Wed. - Sun. - $110
* Thursday - Sun. - $90
* Friday – Sunday - $65
* Sat. – Sunday - $35

RV Pricing (these are packages, not per night)
* Tuesday – Sunday - $140
* Wed. - Sun. - $125
* Thursday - Sun. - $105
* Friday – Sunday - $80
* Sat. – Sunday - $45

Exhibitions - $5.00 each limit 12
* You must be entered in a race to exhibition.
* Exhibitions can only be purchased online, sell out quickly and are non-refundable.
* Exhibitions Wednesday & Thursday from 9 am - 7 pm
* Exhibitions are sold for $5.00 each limit 12.

Elite General Rules:

1. Horse Substitution

Use the Change form to change a horse on an entry. You can change a horse OR a rider on an entry, but not both.Form page

2. Rider Substitution

Any rider substitution/change must be made using the change form before the first horse runs. You can change a horse OR a rider on an entry but not both. Form page

3. Selling a Run

Selling a run is not allowed. You must draw out completely. If spots are available, you can enter as a new entry. Once you have a draw number, we cannot switch it to another position.

4. Check-In

Upon arrival, you must check in at the Stall Office for stalls or RVs. The stall office is open 24 hours during the event. It is not necessary to check in with the Event Office concerning your entry. Still, we encourage all contestants to visit the area outside of the Event Office to confirm their race positions with the draw sheets that will be posted and check all incentives.

Draw numbers for your entry can also be found on www.elitebarrelracing.com before the event.
Futurity and Derby horse check-in: see above

5. Stalls

NOTE: ALL STALLS AT WILL BE PRE-ASSIGNED. One of the contestants in your group MUST reserve ALL needed stalls to guarantee your stalls will be together. Please do not send any requests to be stalled together. There is no hauling partner form.

6. Dress Code

All contestants must wear a long-sleeved shirt, long pants, Western Hat (minimum 2 1/2" brim), cowboy boots, or equestrian sports shoes. Caps are not permitted. NOTE: If the hat falls off and lands in the alleyway or arena, a $10 dress code fine will be assessed. Helmets are not required, but all contestants are encouraged to wear one. Anyone not wearing the proper attire in the arena will be assessed a $50 fine. All fine money will be going to the Elite Barrel Racing Scholarship Program.

7. Sportsmanship

All contestants and their family members are expected to display good sportsmanship at all times. No level of abuse toward any animal at this event will be allowed. Foul language, misconduct, or abusive comments spoken
to any contestant, spectator, staff member, or arena personnel will result in immediate contestant disqualification and no refund of entry fees. Contestants are also responsible for traveling companions and their family members.

8. Photos and a Video

Elite Barrel Racing Productions photographs and videotapes each contestant’s run. These photos/videos are the property of Elite Barrel Racing Productions, and decisions made by Elite Barrel Racing Productions management as a result of viewing photos and/or videos are final.

9. Fines

100% of all fines will be donated to the Elite Barrel Racing Scholarship Program.

10. Returned Checks

There is a $40 service charge on all returned checks from the bank for any reason. If a check is not replaced with a cashier’s check or money order within 30 days after the check is dated, the contestant will be put on the "ineligible" list.

11. Dogs

Dogs must be on a leash at all times.

12. Vendors

Vendor Forms are available on the website. There shall be no selling of any type of merchandise or professional service on the arena grounds, in stalls, or at trailers without a vendor contract with Elite Barrel Racing Productions. Vendor forms are available at www.elitebarrelracing.com

13. Turn Out Rules

Contestant shall identify themselves to the Gate Man and be in the holding area five horses before their run. Failure to do so will result in The contestant disqualification. The Gate Man will be located next to the alleyway going into the arena. The contestant's name will be called by the Gate Man three times; if the contestant is not in the arena by the third call, they will be disqualified. Only one horse may be in the alleyway at any time. Remember, the three official calls come from the Gate Man, not the Announcer.

14. Time Begins

Any time a contestant crosses the starting line, the time will begin.

15. No Time

A "No Time" will be given to the contestant for the following reasons:

• If the contestant "circles" their horse after entering or exiting the arena. (Definition of the Arena is past the plane of the alley)
• If the contestant breaks or misses the barrel pattern.
• If the contestant runs out of turn. It is the contestant's responsibility to know their draw position.
• If a contestant knocks over a barrel. A "no time" will also be given if a barrel is knocked over and it sets up again on either end. Touching a barrel, including keeping it from falling, is permitted without penalty.
• If the contestant's horse or rider falls during the run in such a manner as to break the pattern or if the rider falls off the horse after entering past the plane of the alley
• Unable to get the horse in arena in the 60-second time limit.
• If a horse stops forward motion.
• If you feel that you have been fouled for some reason, you must pull up and declare the foul to the gateman.

16. Time Limit

If a contestant is in the holding pen and attempts to enter the arena but is unable to get the horse down the alleyway, the gateman, after the second call, will give the rider 60 seconds to enter the arena. At the end of 60 seconds, if the horse has not broken the plane at the end of the alleyway into the area, the rider will be disqualified. (The reason for this rule is the contestant's safety, the other contestants in the holding area, and the employees.)

17. Barrel Moved

If a barrel moves off its marker during competition, it must be reset before the next competitor's run.

18. Horse and Rider Rule

Contestants may run any horse, regardless of ownership, but a horse can only be run once in each section.

19. Horses in Arena/Alley

Only one horse may be in the arena or alleyway during the competition. (The reason for this rule is the safety of the contestant. Accidents can occur where the assisting horse gets in front of the contestant horse, and the contestant horse then decides to go and runs into the assisting horse.)

A horse can be assisted to the mouth of the alley, but persons on foot are not allowed in the alley or the arena once the horse and rider have entered. There will be no whipping of a horse from the ground in the holding pen area or alley entrance. The gateman will enforce these rules implicitly.

20. Re-Runs

Re-runs shall be granted if the official and backup timers fail to work correctly unless a barrel has been turned over, resulting in a no-time. If the barrels are not placed properly on their markers, a re-run shall also be granted without any penalties being applied; however, any penalty occurring on the re-run shall result in no time. If a rider feels that they have been fouled or compromised in any way, it is the rider's responsibility to pull up and declare the foul to the gate man.

21. Training in Arena

Contestants who are given "no time,” either for breaking the pattern or knocking down a barrel, may complete the pattern. However, at its discretion, show management will ask a rider taking excessive time to train to leave the arena immediately. If such a request is not complied with, a $25 fine may be assessed.

22. Fastest Run Possible

Contestants must attempt to make the fastest run possible. Any blatant attempt to "pull up" or pace their run may result in the following penalties- 1st Offense - Warning, 2nd Offense - $50 fine, 3rd Offense - one year on the "ineligible" list at Elite Barrel Racing Productions events.

23. Tie for Prizes

The prize money will be split equally if contestants' times are tied. Numbered poker chips will be drawn, and prizes will be awarded based on the order of highest to lowest, with the highest number receiving the most significant prize.

24. Payout Requirements

All payouts go to the rider. Your social security number must be on file to receive your money, which you MUST provide when you enter. Checks must be cashed/deposited within 90 days, or all monies will be forfeited.

25. Disqualifications

Any act deemed prejudicial to the best interests of Elite Barrel Racing Productions may result in the contestant's disqualification, with no refund of entry fees. The contestant may also be placed on the "ineligible" list for Elite Barrel Racing Productions. These acts may include but are not limited to the following:

• Using abusive or intemperate language or attempting to threaten, bribe, influence, or harass any contestant, spectator, staff member, or Arena Personnel. Also, any remarks made with the intent to cast aspersions on the character or integrity of an Elite Barrel Racing Productions staff member or management member.
• Moving or attempting to move markers at any time.
• Use of electronic and/or remotely controlled devices to alter the outcome of a run.
• Abuse of a horse in any way, either on the ground or in the saddle. No Whipping a horse from the ground by a bystander.
• Abuse of an animal in the show arena and/or evidence that an act of abuse has occurred prior to or during the exhibition of a horse in competition
• Competing while under the influence of drugs or alcohol.
• Misidentifying a horse in any Elite Barrel Racing Productions Barrel Race class.
• Misidentifying a rider in any Elite Barrel Racing Productions Barrel Race class.
• Other conduct that is not in the best interest of Elite Barrel Racing Productions or its contestants.
• Failure to make good on a returned check to Elite Barrel Racing Productions or any other association with a cooperative agreement with Elite Barrel Racing Productions on the returned checks.
• The Elite Barrel Racing Productions Management, at their sole discretion, shall have the authority to disqualify or deny entry to any horse they deem dangerous to the rider or to other individuals, animals, or property.

26. Safety

Safety is a prime objective at this barrel race. If you have a horse that could be dangerous to yourself, other contestants, or other horses, DO NOT come to this barrel race. Any horse or contestant deemed dangerous by Elite Barrel Racing Productions management will be disqualified, and entry fees will not be refunded.

27. Rules

The management of Elite Barrel Racing Productions reserves the right to create any new rule or modify any existing rule to better the sport of this barrel race. Please note that the rules appearing on the boards at the event take precedence over the website and any other postings. All announcements at the show supersede printed material.

28. Postponement of Event

Elite Barrel Racing Productions reserves the right to postpone any barrel race due to a natural or manmade disaster. We do not like to put these conditions on any event but feel it is unfair if only a small percentage of barrel racers can attend. Any monies collected will be refunded. If any event is postponed, we will reschedule it for a future date. No postponement, or cancellation, will be made due to a lack of entries.

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