Extraco Event Center

Elite Summer Weekend July 19-22, 2018 Pavilion Arena Waco, TX
Entries Open and forms available May 14, 2018

Elite Summer Weekend, hosted by Brazos Valley Equine Hospital
$97,500 plus GUARANTEED payout event
* Youth Extravaganza $10k added, presented by McGregor General Store
* 2 Open Races $25k GUARANTEED each
* Senior Race $7,500 GUARANTEED
* Futurity $5,000 ADDED, sponsored by HHA

Event Schedule

Wed. July 18:
* Barn open for check-ins - 8:00 am
* Exhibitions go on sale at office- 9:00 am
* Exhibitions - 10:00 am - 6:00 pm

Thur. July 19:
* 1st Go Youth Extravaganza - 9:00 am
* Futurity Exhibitions- 3:00 pm

Friday July 20:
* 2nd Go Youth Extravaganza - 9:00 am (run in reverse order of round 1).
* HHA 3D Futurity - 3:00 pm
* Senior Race - 6:00 pm

Sat. July 21:
* Open Race Open 5D Race 1- 8:00 am
* Finals Youth Extravaganza - 7:00 pm

Sunday July 22:
* Open Race Open 5D Race 2 - 8:00 am

Entry Deadlines Open | Youth | Senior| Futurity:

2018 Entry Deadlines Open | Youth | Senior:
* Online: May 14 - July 9, 2018 (without late fee) @ www.elitebarrelracing.com.
* Mail: May 14 -June 20, 2018. Must be postmarked June 20, 2018.
* Fax/Email : May 14 - July 9, 2018 (without late fee).
* Late Entries: Any entry received after July 9, 2018 9:00 am will pay a $20 late fee per rider.
* Late entries: Entries can be faxed or emailed up to run 100 of each race with a $20 late fee.
* Onsite: All entries are taken up to run 100 in each race and will pay a $20 late fee per rider.
* Draw-out Deadline Open|Youth|Senior: Thursday July 19, 2018 8:00 am to receive a refund. You may fax, email or do it at the office.
* Futurity Drawouts: No drawouts for a refund. Scratch only. May substitute a horse, see rules.

Quick Tips:

* Read the rules
* Keep a copy of your entry when you enter.
*
If you want to stall together, one person must buy the stalls on one entry.
* If you have a special request (stallion stall etc.), send an email to entry@elitebarrelracing.com

If you want to stall together, one person must buy all of the stalls on one entry.  No exceptions!

 

Elite Summer Sizzle Weekend $70K plus GUARANTEED payout event

1. Entering
*
Entry forms are on the forms page.
* There are four ways to enter, Mail Entry, Online Entry, Fax Entry and Onsite Entry.

Races to Enter:
* Open 5D Race $25K Guaranteed Payout. Saturday EF: $65
* Open 5D Race $25K Guaranteed Payout. SundayEF $65
* Youth Extravaganza $10,000.00 added 5D; Sponsored by McGregor General Store EF $200
* Senior 5D $7500 Guaranteed payout. EF $50 3 age incentives 50-59 | 60-69 | 70 n over.
* HHA Futurity 2D $5,000.00 added $225

2. Late Entries and Late Entry Draw Open | Youth | Senior| Futurity

* Any entry received after July 9, 2018 9:00 am is a late entry and will pay a $20.00 late fee and placed in the late entry draw.
* No entries will be accepted by mail postmarked past June 20, 2018.
* The late entry draw will be a random computer draw posted outside the office and on the website after run 100.
* Late Entries that are taken onsite will be charged a $20 late fee per rider and must be done before run 100.

3. Drawing Out

* Draw-out deadline is 8:00AM Thursday July 19, 2018.
* The Draw-out Form must be returned by FAX or EMAIL by the deadline to receive a draw-out refund.
* The Draw-out form is for entry fees, stall fees, and RV fees, less a 25% service charge.
* We do not need a Doctor or Vet release. After the deadline, no refunds will be given for any reason.
* A Draw-Out Form can be found on at  www.elitebarrelracing.com
* Futurity Drawouts: No drawouts for a refund. Scratch only. May substitute a horse, see rules.

4. Open Race(s) Format Race 1 Saturday | Race 2 Sunday EF: $65

* Both Open Races will be run in a 5D format with .5 second spilts.

• 1D = fastest time of the race
• 2D = fastest time of the race plus .5 second
• 3D = fastest time of the race plus 1.0 second
• 4D = fastest time of the race plus 1.5 seconds
• 5D = fastest time of the race plus 2.0 seconds

* If all placings in a division are not filled, remaining places will be divided equally in that division.
* If a division is not filled at all, the checks will be split among the other divisions.
* Prizes:

• $25,000 Guaranteed payout in each 5D Open race.
• Buckles to Division Winners
* $65 entry fee

* Approvals - Open Race 1, Open Race 2 and the Junior incentives are WPRA Approved.
* Side Pots -
- WPRA Permit Side Pot $500 Added. Open to WPRA Texas Circuit permit holders. APPLIES TO RACE 2.
- AQHA Side pot race:
* Youth, Junior, Senior, Amateur Judged Double Point Classes race 1 only enter onsite
* Must be entered in Open Race 1 Saturday July 21, 2018.

* Open Incentives EF: $20

* There are 3 age incentives in both Open races. Youth 18 & under, Adult 19-49 and Senior 50 & over.
* Age will be based on the age of the contestant on the first day of the race.
* Entry fee is $20 and entry into incentives is optional.
* 4D format with .5-second splits.
* 80% equal payback

5. Youth Extravaganza, sponsored by McGregor General Store EF: $200

The youth barrel race will be run in a 5D-format with .5 second splits.

·    1D = fastest time of the race
·    2D = fastest time of the race plus .5 second
·    3D = fastest time of the race plus 1.0 second
·    4D = fastest time of the race plus 1.5 seconds
·    5D = fastest time of the race plus 2.0 seconds

There will be 2 go's and a Championship round. If all placings in a division are not filled, remaining places will be divided equally in that division. If a division is not filled at all, the checks will be split among the other divisions.

· Age will be based on the age of the contestant on the first day of the race.
· 5D with $10,000 ADDED money.
· Payback 75% of entry fees and 100% of added money.
· The purse will be split so that 25% of total purse is paid in each qualifying Round and 50% paid in the clean-slate Championship Round.
· Tres Rios Custom buckles will be awarded to the winners of each D in round 1 and 2, as well as the Championship round for a total of 15 buckles.
· Martin saddle certificates will be awarded to the winners in each D of the Championship round.
· Each entry includes two qualifying rounds run on a 5D format with 1/2 second splits.
· Fifteen contestants in each division from each qualifying round earn a spot in the clean-slate Championship Round! If a contestant qualifies in both qualifying rounds on the same horse additional contestants will be added in the order they placed in the second round. If a contestant chooses not to compete in the Championship Round, no additional contestants will be added.
· Championship Round consists of one clean-slate go made up of those 30 contestants who qualified in each respective division in the qualifying rounds for a total of 150 contestants and will run slowest to fastest!

* Youth Horse and Rider Rule

Youth contestants may run any horse, regardless of ownership but a horse can only be entered once in the race.  You have to name a horse for each entry and must ride that named horse in all-go rounds of the race.  Example:  You may not ride a different horse in the Championship round from the one you rode in the 1st and 2nd Go.  Once you make your first run you can’t substitute another horse for that entry.

* Approvals - The Youth Extravaganza is WPRA approved.

* Youth Incentives and carry-overs

Carry Over to Open -EF:$65
Y
ou MAY carry over your time from the Youth Extravaganza to the open race(s) OR you can choose to enter them seperatly and make an actual run. Your run from the 1st Go of the Youth race can count as an entry in Open Race 1. Your run from the 2nd Go of the Youth Extravaganza can count as an entry in Open Race 2. Choose the carry-over box on the entry form when entering. Each carry over is a $65.00 entry fee. You have the choice to enter Open race 1 and/or 2 separately if you choose.

Rider Age Incentive(s) EF: $20
The “Rider Incentive” is an age race within the Youth Extravaganza Race. Your time will go into a pot with everyone who enters your age specific group.Youth Race Incentives will be paid on the 1st Go-round of the Youth Extravaganza ONLY.
Age groups are: 8 n under | 9-12 | 13-15 | 16- 18 Age is day of the show.

Open Race Age incentives in each Open race for youth is 18 n under.

6. Senior Open 5D (limited to 300 entries) 50 n over. EF:$50

* Race will be run in a 5D-format, $10,000 guaranteed payout with .5 second splits.
* Buckleswill be awarded in each D for 1-3.
* Entry Fee is $50
* Age Incentive Classes 50-59 | 60-69 | 70 & over EF: $20.00

7. HHA 2D Furtuity EF: $225


* This is a $5,000.00 added one go 2D Futurity for 4-5 year olds.
* 75% payback plus 100% of added money.
*The futurity is open to horses foaled in 2013 or after. Horses may not have competed in any barrel race prior to December 1, 2017. This includes playdays, registered shows, etc.
* Entry Fee is $225; this includes a $25 processing fee. Stall is not included. Purchase stall and rv on your entry form.
* 2 exhibitions are included in your entry. Sign up at check in. First come first served. (check schedule).
* There is a $50.00 late fee per horse entered after June 20, 2017 9:00 am.
* No entry will be accepted after July 3, 2017. No exceptions.
* There are no draw outs allowed. You may scratch without a refund, or substitute.
* You may substitute a horse or rider. Horses must belong to the same owner. A change form is available on www.elitebarrelracing.com.
* All other Elite Rules apply.

* Payoff is split 70% to 1D; 30% to 2D on the total purse per go.
10 monies, 6 in the 1D and 4 in the 2D
1D = 25%, 20%, 18%, 15%, 12%, 10%
2D = 40%, 30%, 20%, 10%

*Check-in deadline is FridAY JULY 20, 2018 12:00 pm at the office. YOU CAN CHECK IN AT ANY TIME BEFORE THAT IF YOU LIKE.
* Bring original registration papers (or veterinary affidavits for grade horses).
* Futurity horses will be guaranteed two exhibitions on Thursday, July 19, 2018, starting at 3:00 pm.
* sign up for exhibition times at your check in.

8. Exhibitions EF: $5.00/ea


* You must be entered in a race to exhibition.
* Wednesday 7/18 10:00 AM - 6:00 pm.
* Exhibitions will be sold at the office at 9:00 AM Wed. 7/18 cash only $5.00 each


9. WPRA Permit Holders Side pot IncentiveEF: $25

* $500 added
* Applies to Sunday/Main Race 2 only
* $25.00 Entry Fee
* 75% payback
* Straight pay race
* Open to WPRA Texas Circuit permit holders. Must include card number on entry form.

10. AQHA DOUBLE JUDGED POINT CLASSES SIDE POT

* Must enter Open race 1 and run.
* EF: $30/ea class
* AQHA classes:  YOUTH, JUNIOR, SENIOR, AMATEUR
* $1000 Guaranteed Pay Out /$250 per class
* Entry Fee $30.00/class enter onsite.
* AQHA DRUG FEE: $10 per horse
* Must be AQHA member/ Must have copy of AQHA horse papers
* If TQHA member, eligible for STATE CHAMPIONSHIP YEAR END AWARDS
* Stallion Owner stallions enrolled in 2018 TQHA Stallion auction incentive paid after event if applicable.

11. Stalls & RVs - Barn will be open for check-in Wednesday, July 18, 2018 at 8:00 a.m.

You may check into your reserved stalls and/or RV spaces on the date reserved. Shavings must be purchased in the stall office. No outside shavings are allowed. No portable panels or tying horses to the trailers overnight is allowed if stalls are available.

NOTE: ALL STALLS AT WILL BE PRE-ASSIGNED. If you are traveling to the event in a group and would like for the horses in your group to be stalled near each other, ONE of the contestants in your group MUST reserve ALL needed stalls to guarantee your stalls will be together. Please do not send any requests to be stalled together. There is not a hauling partner form.

Stall Pricing
     * Fri. July 15 - Sat. July 16 $40.00
     * Wed. July 13 - Sat. July 16 $75.00
RV Pricing
     * Fri. July 15 - Sat. July 16 $50.00
     * Wed July 13-Sat. July 16 $100.00


Elite General Rules:

1. Horse Name and Substitution

You must provide a name for your horse before the first horse runs in the race you are entered starts. Registered names are preferred. You can not use the name horse 1, horse 2 etc.

You may substitute a horse in this barrel race, however if the horse is already entered you cannot change draw position or run the horse in the same section. Any horse substitution must be made with the show secretary, in writing using the Change form before the first horse runs. All horse changes must be submitted on a Change Form and a $10 fee will apply.

Any rider substitution must be made with the show secretary, in writing using the change form before the first horse runs in the race you are making the change..
All rider changes must be submitted on a Change Form and a $25 fee will apply.

3. Selling a Run

Selling a run is not allowed. You have to draw out completely. If there are spots still available, they can enter as a new entry.

4. Check-In

Upon your arrival, you must check in at the Stall Office for any stalls or RVs. It is not necessary to check-in with the Event Office concerning your entry, but we encourage all contestants to visit the area outside of the Event Office to confirm their race positions with the draw sheets that will be posted and check all incentives.

Draw numbers for your entry can also be found on www.elitebarrelracing.com prior to the event.

5. Stalls

NOTE: ALL STALLS AT WILL BE PRE-ASSIGNED. If you are traveling to the event in a group and would like for the horses in your group to be stalled near each other, ONE of the contestants in your group MUST reserve ALL needed stalls to guarantee your stalls will be together. Please do not send any requests to be stalled together. There is not a hauling partner form. Outside shavings are not allowed.

6. Dress Code

All contestants must wear a long-sleeved shirt, long pants, Western Hat (minimum 2 1/2" brim), and cowboy boots or equestrian sport shoes. Caps are not permitted. NOTE: If the hat falls off and lands in the alleyway or arena, a $10 dress code fine will be assessed. Helmets are not required but all contestants are encouraged to wear one. Anyone not wearing the proper attire in the arena will be assessed a $10 fine. All fine money will be going to the Elite Barrel Racing Scholarship Program.

7. Sportsmanship

All contestants and their family members are expected to display good sportsmanship at all times. No level of abuse toward any animal at this event will be allowed. Foul language, misconduct, or abusive comments spoken
to any contestant, spectator, staff member, or arena personnel will result in immediate contestant disqualification and no refund of entry fees. Contestants are also responsible for traveling companions and their family members.

8. Photos and a Video

Elite Barrel Racing Productions photographs and videotapes each contestant’s individual run. These photos/videos are the property of Elite Barrel Racing Productions and decisions made by Elite Barrel Racing Productions management as a result of viewing photos and/or video are final.

9. Fines

There are fines at all barrel races because a few people will not follow the rules. The fines are used to persuade them. The management of Elite Barrel Racing Productions does not like the fines, but has found out that they must have them. 100% of all fines will be donated to the Elite Barrel Racing Scholarship Program.

10. Returned Checks

There is a $40 service charge on all returned checks from the bank, for any reason. If a check is not replaced with a cashier’s check or money order within 30 days after the check is dated, the contestant will be put on the "ineligible" list.

11. Dogs

Dogs must be on a leash at all times.

12. Vendors

Vendor Forms are available on the website. There shall be no selling of any type of merchandise or professional service on the arena grounds, in stalls, or at trailers without a vendor contract with Elite Barrel Racing Productions.
Vendor forms are available at www.elitebarrelracing.com

13. Turn Out Rules

Contestant shall identify themselves to the Gate Man and be in the holding area five horses before their run. Failure to do so will result in a disqualification. The Gate Man will be located next to the alleyway going into the arena. Contestant's name will be called by the Gate Man three times, if the contestant is not in the arena by the third call, they will be disqualified. Only one horse may be in the alleyway at any time. Remember the three official calls come from the Gate Man not the Announcer.

14. Time Begins

Any time a contestant crosses the starting line, the time will begin.

15. No Time

A "No Time" will be given to the contestant for the following reasons:

•    If the contestant "circles" their horse after entering or exiting the arena. (Definition of the Arena is past the plane of the alley)
•    If the contestant breaks or misses the barrel pattern.
•    If the contestant runs out of turn. It is the contestant's responsibility to know their draw position.
•    If a contestant knocks over a barrel. A "no time" will also be given if a barrel is knocked over and it sets up again on either end. Touching a barrel, including keeping it from falling, is permitted without penalty.
•    If the contestant's horse or rider falls during the run in such a manner as to break the pattern, or if the rider falls off the horse after entering past the plane of the alley
•    Unable to get horse in arena in 60-second time limit.
•    If a horse stops forward motion.

16. Time Limit

If a contestant is in the holding pen and attempts to enter the arena, but is unable to get the horse down the alleyway the gateman, after the second call, will give the rider 60 seconds to enter the arena. At the end of 60 seconds if the horse has not broken the plane at the end of the alleyway into the area the rider will be disqualified. (The reason for this rule is the safety of the contestant, the other contestants in the holding area and the employees.)

17. Barrel Moved

If a barrel moved off its marker during competition, the barrel must be reset prior to the next competitor's run.

18. Horse and Rider Rule

Contestants may run any horse, regardless of ownership, but horse can only be run in a race 1 time.

19. Horses in Arena/Alley

Only one horse may be in the arena, or alleyway, at any time during competition. (The reason for this rule is the safety of the contestant. Accidents can occur where the assisting horse gets in front of the contestant horse and the contestant horse then decides to go and runs into the assisting horse.)

A horse can be assisted to the mouth of the alley, but persons on foot are not allowed in the alley or the arena once the horse and rider have entered.  The gate man will enforce these rules implicitly.

20. Re-Runs

Re-runs shall be granted if the official and backup timer both fail to work properly, unless a barrel has been turned over resulting in a no-time. If the barrels are not placed properly on their markers, a re-run shall also be granted without any penalties being applied; however, any penalty occurring on the re-run shall result in a no time.

21. Training in Arena

Contestants who are given a "no time,” either for breaking the pattern or knocking down a barrel, may complete the pattern. However, show management may, at its discretion, ask a rider who is taking excessive time to train to leave the arena immediately. If such request is not complied with, a $25 fine may be assessed.

22. Fastest Run Possible

Contestants must attempt to make the fastest run possible. Any obvious attempt to "pull up" or pace their run may result in the following penalties- 1st Offense - Warning, 2nd Offense - $50 fine, 3rd Offense - one year on the "ineligible" list at Elite Barrel Racing Productions events.

23. Tie for Prizes

If any contestants’ times are tied, the prize money will be split equally. Numbered poker chips will be drawn and prizes will be awarded based on the order of highest to lowest, with the highest number receiving the largest prize.

24. Payout Requirements

we require your social security number at time of entry. Checks must be picked up within 90 days of the event or all monies will be forfeited.

25. Disqualifications

Any act deemed prejudicial to the best interests of Elite Barrel Racing Productions may result in the disqualification of the contestant, with no refund of entry fees. The contestant may also be placed upon the "ineligible" list for Elite Barrel Racing Productions. These acts may include but are not limited to the following:

• Using abusive or intemperate language or attempting to threaten, bribe, influence, or harass any contestant, spectator, staff member, or Arena Personnel. Also, any remarks made with the intent to cast aspersions on the character or integrity of an Elite Barrel Racing Productions staff member or management member.
• Moving or attempting to move markers at any time.
• Use of electronic and/or remotely controlled devices to alter the outcome of a run.
• Abuse of a horse in any way either on the ground or in the saddle. No Whipping a horse from the ground by a bystander.
• Abuse of an animal in the show arena and/or evidence that an act of abuse has occurred prior to or during the exhibition of a horse in competition
• Competing while under the influence of drugs or alcohol.
• Misidentifying a horse in any Elite Barrel Racing Productions Barrel Race class.
• Misidentifying a rider in any Elite Barrel Racing Productions Barrel Race class.
• Other conduct that is not in the best interest of Elite Barrel Racing Productions, or its contestants.
• Failure to make good on a returned check to the Elite Barrel Racing Productions or to any other association which has a cooperative agreement with Elite Barrel Racing Productions on the returned checks.
• The Elite Barrel Racing Productions Management at their sole discretion shall have the authority to disqualify or deny entry to any horse they deem dangerous to the rider, or to other individuals, animals or property.

26. Safety

Safety is a prime objective at this barrel race. If you have a horse that could be dangerous to yourself, other contestants, or other horses, DO NOT come to this barrel race. Any horse or contestant deemed to be dangerous by the management of Elite Barrel Racing Productions will be disqualified and entry fees will not be refunded.

27. Rules

The management of Elite Barrel Racing Productions reserves the right to create any new rule, or modify any existing rule, in order to better the sport or this barrel race. Please note that the rules appearing on the boards at the event take precedence over the web site and any other postings.

28. Postponement of Event

Elite Barrel Racing Productions reserves the right to postpone any barrel race due to a natural or manmade disaster. We do not like to put these conditions on any event, but feel it is not fair if only a small percentage of barrel racers can attend. Any monies collected will be refunded. If any event is postponed, we will reschedule it for a future date. No postponement, or cancellation, will be made due to a lack of entries.

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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