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FAQs and rules

Elite Extravaganza 2011 Rules- Click Here
Waco, TX
November 11-13, 2011

How do I Enter the Warm-Up Race?   ...SEE THE RULES IN RACE-SPECIFIC RULEBOOK ABOVE                                
How do I Enter the Main Barrel Race?  ...SEE THE RULES IN RACE-SPECIFIC RULEBOOK ABOVE
                                      
How are Late Entries handled?   ...SEE THE RULES IN RACE-SPECIFIC RULEBOOK ABOVE                                                 
What is the process for Drawing Out? ...SEE THE RULES IN RACE-SPECIFIC RULEBOOK ABOVE

How do I Substitute a Horse?      
How do I Substitute a Rider?                 
How do I Change Sections?           
Can I Sell a Run?          
What is a 6D format?    
What is a 5D format?                       
What is an Incentive Race?                        
How do I Check In at an event?          
How do I check in to receive my Stall or RV Assignment?       
Is there Open Arena time?                                                    
Is there a Dress Code?                                                                       
Are there any Special Rules?                                                      
Will Photos and Videos be taken of my run?                 
What are the Fines and Late Fees?                                    
What is the Returned Check Fee?   
Are Dogs allowed in the arena?   
What is the process for Vendors?    
How much time do we have to Get in the Arena?    
What constitutes a No Time?                                   
Can my friend and I Ride the Same Horse?         
What happens if I Tie for a prize?                               
How do I Collect my Winnings?                                    
How can I get Disqualified?                                 
Does Elite Barrel Racing have any Special Rules?                       
What happens if an Event is Postponed?

Race Rules

Horse Substitution

You may substitute a horse in this barrel race, however if the horse is already entered you cannot change draw position or run the horse in the same section. Any horse substitution must be made with the show secretary, in writing, at least two (2) hours before your run, or if running Monday, by 10:00 a.m. The horse substitution must be made before you run or you will disqualified. All horse changes must be submitted on a Change Form and a $10 fee will apply.

Rider Substitution

Any rider substitution must be made with the show secretary at least two (2) hours before their run, or if running Sunday, by 10:00 a.m. All rider changes must be submitted on a Rider Change Form and a $10 fee will apply. No rider may ride more than five (5) horses in the race.

Section Change

Any section change must be made with the show secretary at least two (2) hours before their run, or if running Sunday, by 10:00 a.m. with a $20 fee and by submitting a Section Change Form. All forms can be found at www.elitebarrelracing.com.

Selling a Run

Selling a run is not allowed. You have to draw out completely. If there are spots still available, they can enter as a new entry.

6D-Format – Main Race

The main barrel race will be run in a 6D-format with .5 second splits.

• 1D = fastest time of the race
• 2D = fastest time of the race plus .5 second
• 3D = fastest time of the race plus 1.0 second
• 4D = fastest time of the race plus 1.5 seconds
• 5D = fastest time of the race plus 2.0 seconds
• 6D = fastest time of the race plus 2.5 seconds

If all placings in a division are not filled, remaining places will be divided equally in that division. If a division is not filled at all, the checks will be split among the other divisions.

5D-Format – Warm-Up Race

The Warm-Up Race will be run in a 5D format with .5-second splits.

• 1D = fastest time of the race
• 2D = fastest time of the race plus .5 second
• 3D = fastest time of the race plus 1 second
• 4D = fastest time of the race plus 1.5 seconds
• 5D = fastest time of the race plus 2 seconds

If all placings in a division are not filled, the remaining places will be divided equally in that division. If a division is not filled at all, the checks will be split among the other divisions.

Incentive Races

Elite Barrel Racing Productions has seven (7) incentive races. You only make one run and that run/time carries over from the “Main Barrel Race” to all the incentive races that you have entered. Entry fees are $20 per incentive, except for the Young Champions, which is $10. Please note: Entry into incentives is optional.

Rider Incentive

The “Rider Incentive” race is a race within the “Main Barrel Race.” You only make one run and that run/time carries over from the Main Barrel Race to the Rider Incentive Race.

Young Champions Incentive

The Young Champions Incentive Race is a race within the Main Barrel Race. You only make one run and that run/time carries over from the Main Barrel Race to the Section Incentive Race.

Who Can Enter:	Children 8 years of age or under as of January 1, 2010 that are entered in the Main Barrel Race.
Fee::	There is a $10 entry fee for this incentive race. However, it is the contestant’s responsibility to enter this incentive when they enter the Main Barrel Race. They may not win more than one buckle per year.
Format::	Fastest time wins.

Prize::

First place – Buckle Second place – Bronc Halter Third place – Bronc Halter Fourth place – Classic Equine Bag Set Fifth place – Classic Equine Bag Set

Check-In

Upon your arrival, you must check in at the Stall Office for any stalls or RVs. It is not necessary to check-in with the Event Office concerning your entry, but we encourage all contestants to visit the area outside of the Event Office to confirm their race positions with the draw sheets that will be posted and check all incentives.
Draw numbers for your entry can also be found on www.elitebarrelracing.com prior to the event.

Stalls & RVs

You may check into your reserved stalls and/or RV spaces after 2:00 p.m. on the date reserved. You MUST check out of the stalls and/or RV spaces by noon the following day. If your slide out or awning take up two spaces you will be charged for two spaces or if none are available you will be asked to put them up. Shavings can be purchased from the arena at fair market value. No outside shavings are allowed. No portable panels or tying horses to the trailers overnight is allowed, if stalls are available.

NOTE: ALL STALLS AT WILL BE PRE-ASSIGNED. If you are traveling to the event in a group and would like for the horses in your group to be stalled near each other, we ask that ONE of the contestants in your group reserve ALL needed stalls. This will guarantee your stalls will be together. Please do not send any requests to be stalled together.

Open Arena

Open Arena will be Friday from 10:00 a.m. to 3:00 p.m.

Dress Code

All contestants must wear a long-sleeved shirt, long pants, Western Hat (minimum 2 1/2" brim), and cowboy boots or equestrian sport shoes. Caps are not permitted. NOTE: If the hat falls off and lands in the alleyway or arena, a $10 dress code fine will be assessed. Helmets are not required but all contestants are encouraged to wear one. Anyone not wearing the proper attire in the arena will be assessed a $10 fine. All fine money will be going to St. Jude Children’s Research Hospital.

Sportsmanship

All contestants and their family members are expected to display good sportsmanship at all times. No level of abuse toward any animal at this event will be allowed. Foul language, misconduct or abusive comments spoken to any contestant, spectator, staff member, or arena personnel will result in immediate contestant disqualification and no refund of entry fees. Contestants are also responsible for traveling companions and their family members.

Photos and Video

Elite Barrel Racing Productions photographs and videotapes each contestant’s individual run. These photos/videos are the property of Elite Barrel Racing Productions and decisions made by Elite Barrel Racing Productions management as a result of viewing photos and/or video are final.

Fines and Late Fees

There are fines and late charges at all barrel races because a few people will not follow the rules. The fines or late charges are used to persuade them. The management of Elite Barrel Racing Productions does not like the fines or late charge but has found out that they must have them. 100% of all fines will be donated to St. Jude Children’s Research Hospital.

Returned Checks

There is a $40 service charge on all returned checks from the bank, for any reason. If a check is not replaced with a cashier’s check or money order within 30 days after the check is dated, the contestant will be put on the "ineligible" list.

Dogs

Dogs must be on a leash at all times.

Vendors

There shall be no selling of any type of merchandise or professional service on the arena grounds, in stalls, or at trailers without a vendor contract with Elite Barrel Racing Productions.

Must be Ready

Contestant shall identify themselves to the Gate Man and be in the holding area five horses before their run. Failure to do so will result in a disqualification. The Gate Man will be located next to the alleyway going into the arena. Contestant's name will be called by the Gate Man three times, if the contestant is not in the arena by the third call, they will be disqualified. Only one horse may be in the alleyway at any time. Remember the three official calls come from the Gate Man not the Announcer.

Time Begins

Any time a contestant crosses the starting line, the time will begin.

No Time

A "No Time" will be given to the contestant for the following reasons:

• If the contestant "circles" their horse after entering or exiting the arena. (Definition of the Arena is past the plane of the alley)
• If the contestant misses the barrel pattern.
• If the contestant runs out of turn. It is the contestant's responsibility to know their draw position.
• If a contestant knocks over a barrel. A "no time" will also be given if a barrel is knocked over and it sets up again on either end. Touching a barrel, including to keep it from falling, is permitted without penalty.
• If the contestant's horse or rider falls during the run in such a manner as to break the pattern, or if the rider falls off the horse.
• Unable to get horse in arena in 60-second time limit.
• If a horse stops forward motion.

Time Limit

If a contestant is in the holding pen and attempts to enter the arena, but is unable to get the horse down the alleyway the gateman, after the second call, will give the rider 60 seconds to enter the arena. At the end of 60 seconds if the horse has not broken the plane at the end of the alleyway into the area the rider will be disqualified. (The reason for this rule is the safety of the contestant, the other contestants in the holding area and the employees.)

Barrel Moved

If a barrel moved off its marker during competition, the barrel must be reset prior to the next competitor's run.

Horse and Rider Rule

Contestants may ride any horse, regardless of ownership, and may ride up to five (5) horses.  Any horse can be run more than one time in the Main race.  But can only be run one time in each section and only one time with each rider.  

Horses in Arena

Only one horse may be in the arena, or alleyway, at any time during competition. (The reason for this rule is the safety of the contestant. Accidents can occur where the assisting horse gets in front of the contestant horse and the contestant horse then decides to go and runs into the assisting horse.)

A horse can be assisted to the mouth of the alley, but persons on foot are not allowed in the alley or the arena once the horse and rider have entered.  The gate man will enforce these rules implicitly.

Re-Runs

Re-runs shall be granted if the official and backup timer both fail to work properly, unless a barrel has been turned over resulting in a no-time. If the barrels are not placed properly on their markers, a re-run shall also be granted without any penalties being applied; however, any penalty occurring on the re-run shall result in a no time.

Training in Arena

Contestants who are given a "no time,” either for missing the pattern or knocking down a barrel, may complete the pattern. However, show management may, at its discretion, ask a rider who is taking excessive time to train to leave the arena immediately. If such request is not complied with, a $25 fine may be assessed.

Fastest Run Possible

Contestants must attempt to make the fastest run possible. Any obvious attempt to "pull up" or pace their run may result in the following penalties- 1st Offense - Warning, 2nd Offense - $50 fine, 3rd Offense - one year on the "ineligible" list at Elite Barrel Racing Productions events.

Tie for Prizes

If any contestants’ times are tied, the prize money will be split equally. Numbered poker chips will be drawn and prizes will be awarded based on the order of highest to lowest, with the highest number receiving the largest prize.

Payout Requirements

To receive your money, a completed Winner’s Form, including a driver’s license/birth certificate is required within 90 days of the event or all monies and prizes will be forfeited.

Disqualifications

Any act deemed prejudicial to the best interests of the Elite Barrel Racing Productions may result in the disqualification of the contestant, with no refund of entry fees. The contestant may also be placed upon the "ineligible" list of the Elite Barrel Racing Productions. These acts may include but are not limited to the following:

• Using abusive or intemperate language or attempting to threaten, bribe, influence, or harass any contestant, spectator, staff member, or Arena Personnel. Also, any remarks made with the intent to cast aspersions on the character or integrity of an Elite Barrel Racing Productions staff member or management member.
• Moving or attempting to move markers at any time.
• Use of electronic and/or remotely controlled devices to alter the outcome of a run.
• Abuse of a horse in any way.
• Competing while under the influence of drugs or alcohol.
• Misidentifying a horse in any Elite Barrel Racing Productions Barrel Race class.
• Misidentifying a rider in any Elite Barrel Racing Productions Barrel Race class.
• Other conduct that is not in the best interest of the Elite Barrel Racing Productions, or its contestants.
• Failure to make good on a returned check to the Elite Barrel Racing Productions  or to any other association which has a cooperative agreement with Elite Barrel Racing Productions  on the returned checks.
• The Elite Barrel Racing Productions Management at their sole discretion shall have the authority to disqualify or deny entry to any horse they deem dangerous to the rider, or to other individuals, animals or property.

Safety

Safety is a prime objective at this barrel race. If you have a horse that could be dangerous to yourself, other contestants, or other horses, DO NOT come to this barrel race. Any horse or contestant deemed to be dangerous by the management of Elite Barrel Racing Productions will be disqualified and entry fees will not be refunded.

Rules

The management of Elite Barrel Racing Productions reserves the right to create any new rule, or modify any existing rule, in order to better the sport or this barrel race.

Postponement of Event

Elite Barrel Racing Productions reserves the right to postpone any barrel race due to a natural or manmade disaster. We do not like to put these conditions on any event, but feel it is not fair if only a small percentage of barrel racers can attend. Any monies collected will be refunded. If any event is postponed, we will reschedule it for a future date. No postponement, or cancellation, will be made due to a lack of entries.

 

 

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